Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient
before you send the fax. This is useful if you want to inform the recipient that you are
going to send them a fax before sending it. When you send a fax manually, you can
hear the dial tones, telephone prompts, or other sounds through the handset on your
telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might
answer the phone, or the fax machine might take the call. If a person answers the
phone, you can speak with the recipient before sending the fax. If a fax machine
answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
To send a fax manually from an extension phone
Load your original print-side down on the right-front corner of the glass or print-
side up in the ADF. For more information, see Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
Dial the number by using the keypad on the phone that is connected to the
NOTE: Do not use the keypad on the control panel of the printer when
manually sending a fax. You must use the keypad on your phone to dial the
If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
When you are ready to send the fax, touch Start Black or Start Color.
NOTE: If prompted, select Send Fax.
If you were speaking with the recipient before sending the fax, inform the
recipient that they should press Start on their fax machine after they hear fax
The telephone line is silent while the fax is transmitting. At this point, you can
hang up the telephone. If you want to continue speaking with the recipient,
remain on the line until the fax transmission is complete.