Set up Scan to Email
You can use the printer to scan documents and send them to one or more email
addresses as attachments—without additional scanning software. You do not need to
scan files from your computer and attach them to email messages.
NOTE: Scan to Email is only supported by HP Officejet Pro 8600 Plus and HP
Officejet Pro 8600 Premium.
To use the Scan to Email feature, complete the following preliminary steps:
Set the Outgoing Email Profiles
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Configure the email address which will appear in the FROM portion of the email
message sent by the printer. You can add up to 10 Outgoing Email Profiles. You can
use the HP software installed on your computer to create these profiles.
Add email addresses to the Email Address Book
Manage the list of people to whom you can send email messages from the printer. You
can add up to 15 email addresses with their corresponding contact names. You can
also create email groups. To add email addresses, you must use the printer’s
embedded web server (EWS).
Configure other email options
You can configure default SUBJECT and body text that is included in all email
messages sent from the printer. To configure these options, you must use the printer’s
EWS.
Step 1: Set up the outgoing email profiles
To set up the outgoing email profile used by the printer, complete the following steps
for your operating system.
Windows
1.
Open the HP printer software. For more information, see Toolbox (Windows).
2.
Double-click Scanner Actions, and then double-click Scan to Email Wizard..
3.
Click New, and then follow the onscreen instructions.
NOTE: After you set the Outgoing Email Profile, you can use the printer’s
embedded web server (EWS) to add more Outgoing Email Profiles, add email
addresses to the Email Address Book, and configure other email options. To open
the EWS automatically, make sure the Launch embedded web server when
finished check box is selected on the last screen of the Scan to Email Wizard.
When you click Finish, the EWS is displayed in your computer’s default web
browser. For more information about the embedded web server, see Embedded
web server
Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click Scan to Email.
3.
Follow the onscreen instructions.
4.
After you have entered the required information about the network folder, click
Save and Test to make sure the link to the network folder is working correctly.
The entry is added to the Outgoing Email Profiles list.
Embedded web server (EWS)
1.
Open the embedded web server (EWS). For more information, see Embedded
web server.
2.
On the Home tab, click Outgoing Email Profiles in the Setup box.
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HP Digital Solutions
3.
Click New, and then follow the onscreen instructions.
4.
After you have entered the required information about the network folder, click
Save and Test to make sure the link to the network folder is working correctly.
The entry is added to the Outgoing Email Profile List.
Step 2: Add email addresses to the Email Address Book
To add email addresses to the Email Address Book, complete the following steps:
1.
Open the embedded web server (EWS). For more information, see Embedded
web server.
2.
On the Scan tab, click Email Address Book.
3.
Click New to add a single email address.
-Or-
Click Group to create an email distribution list.
NOTE: Before you can create an email distribution list, you must have
already added at least one email address to the Email Address Book.
4.
Follow the onscreen instructions. The entry is added to the Email Address
Book.
NOTE: Contact names appear on the printer’s control panel display and in
your email application.
Step 3: Configure other email options
To configure other email options (such as configuring default SUBJECT and body text
that is included in all email messages sent from the printer, as well as scan settings
used when sending email from the printer), complete the following steps:
1.
Open the embedded web server (EWS). For more information, see Embedded
web server.
2.
On the Scan tab, click Email Options.
3.
Change any settings, and then click Apply.